Business Services Quick Answers

Getting Started

Can I Do This?

Not sure whether you can buy something, hire someone, travel, host an event, spend money, or agree to something? Start here.

I’m a New Supervisor. Where Do I Start?

Find help navigating HR, payroll, hiring, and financial responsibilities as a new supervisor.

Budgets

How Much Money Do I Have?

Find the available balance on your index using FIN Monthly Review in Argos.

How Much Specialist Operating Funding Do I Have?

Find your Specialist Operating allocation, index, and current available balance.

I’m a Financial Manager. What Do I Need to Review Each Month?

Find out when and how Financial Managers should complete their monthly budget review in Argos.

What Index Is My Employee Being Paid From?

Find the index or indexes currently funding a particular employee using an Argos labor distribution report.

What Was Charged to My Index?

View individual transactions charged to your index using FIN Monthly Review in Argos.

Who Is Being Paid From My Index?

Find the employees currently being paid from a particular index using an Argos labor distribution report.

Purchasing

Can I Spend Grant Money on This?

Get help determining whether an expense is allowable on a grant.

Do I Need a P-Card?

Find out whether having a USU P-Card makes sense for your position.

How Do I Find a P-Card Charge?

Find a P-Card transaction using ServiceNow.

I Accidentally Used My P-Card for Something Personal. What Do I Do?

Find out what to do if you accidentally make a personal purchase with your USU P-Card.

I Need to Buy Something. Where Do I Start?

Figure out whether you should use a P-Card, EZBuy, purchase order, reimbursement, or another purchasing method.

Travel

Can I Stay in an Airbnb or VRBO?

Learn about using alternative lodging such as Airbnb or VRBO for USU business travel.

I Need Money Before My Trip. Can I Get an Advance?

Learn when a Travel Cash Advance may be available for upcoming USU travel.

I’m Back From My Trip. How Do I Get Reimbursed?

Find out how to submit your expenses after returning from USU business travel.

I’m Faculty and Need Travel Funding. Where Do I Apply?

Apply for Extension faculty travel funding.

I’m Going on a Trip for USU. What Do I Need to Do First?

Find out what needs to happen before you travel for USU business.

Hiring & Employees

Can I Give My Employee Additional Pay?

Find out what approvals and documentation may be required for additional pay.

Can I Give My Employee a Raise?

Find out what process and approvals are required for an employee compensation change.

Can I Just Hire This Person as Wage Hourly?

Determine whether wage-hourly employment is appropriate for the work you need performed.

Can I Rehire Someone Who Recently Left USU?

Find out what process applies when rehiring someone who recently worked at USU.

Do I Have to Post This Position?

Determine whether a position requires competitive recruitment or may use another hiring process.

How Do I Hire a Student?

Start the hiring process for a student employee.

How Much Can I Offer Someone?

Find out what needs to happen before offering a salary or hourly rate to a candidate.

I Have a Question About My Employee’s Leave. Who Do I Ask?

Get help with annual leave, sick leave, FMLA, extended leave, or another employee absence.

I Need to Change Something for My Employee. Where Do I Start?

Get help changing an employee's funding, hours, position, supervisor, compensation, or other employment information.

I Need to Hire Someone. Who Do I Call?

Start the Extension hiring process and find the right person to contact.

I’m a New Supervisor. Where Do I Start?

Find help navigating HR, payroll, hiring, and financial responsibilities as a new supervisor.

My Employee Is Leaving. What Do I Need to Do?

Find out what needs to happen when an employee resigns, retires, transfers, or leaves their position.

When Can My New Employee Start Working?

Find out when a new employee is cleared to begin working.

Grants

Can I Spend Grant Money on This?

Get help determining whether an expense is allowable on a grant.

Does My Grant Have an Active Subcontract?

Check whether a grant has an active subcontract using the FIN Grant Management Tool.

Has My Grant Payment Come In?

Use the FIN Grant Management Tool to identify outstanding grant invoices or payment-related items.

My Grant Requires Match. Who Can Help Me?

Get help identifying and tracking cost share or matching funds for a grant.

When Does My Grant End?

Find grants approaching their end dates using the FIN Grant Management Tool.

Contracts & Signatures

Can I Sign This?

Find out what to do when you are asked to sign a contract, agreement, lease, MOU, or other document on behalf of USU.

It Just Says “I Agree.” Can I Click It?

Find out whether clicking “I Agree” or accepting online terms can create an agreement on behalf of USU.

Extension Specialists

How Much Specialist Operating Funding Do I Have?

Find your Specialist Operating allocation, index, and current available balance.

I Have a Question About My Specialist Budget. Who Do I Call?

Get help with your Specialist Operating budget, balance, allowable expenses, or funding.

What Can I Spend My Specialist Operating Budget On?

Learn what your Specialist Operating budget can be used for.

When Do I Need to Spend My Specialist Operating Budget?

Learn when Specialist Operating funding is available and when to plan your spending.

Funding

I Need Funding From Extension. How Do I Ask for It?

Submit a request for Extension funding.

I’m Faculty and Need Travel Funding. Where Do I Apply?

Apply for Extension faculty travel funding.

Vehicles & Fleet

Feedback

How Can I Tell Business Services How They’re Doing?

Tell Extension Business Services what's working, what's confusing, and what we could make easier.

What Do You Need Help With?

We don't have a quick answer for that yet