Record Keeping
Financial records are commonly associated with filing taxes. This is only one reason for keeping records. Lenders also require records but, increasingly farmers and ranchers keep records as the basis for management decisions. The records included in this section illustrate some of the production, labor and financial records that a farmer or rancher might keep. These may be kept physically or electronically. Records that may be used by farmers and ranchers are illustrated below.
Financial records are needed to file taxes, apply for loans, and provide information needed to make strategic management decisions. The Farm Financial Standards Council publishes guidelines that should be used in preparing financial statements. Several computer programs are available to aid agricultural producers with financial record keeping. Quicken and QuickBooks have become two of the most popular computer-based accounting packages used by farmers, ranchers and small businesses. Finpack is another program widely used in the US to not only maintain financial records, but to provide needed analysis to better evaluate the financial position or health of an agribusiness. This site provides additional resources, as well as links to other resources, that may be used in preparing and evaluating financial statements.
Financial Records |
PDF Download | Excel Download | Web Link |
Basic QuickBooks® Guide | |||
Farm and Ranch Financial Records | Excel | ||
Farm Financial Standards Council Website | Link | ||
Finpak | Link | ||
Montana State University Software Downloads | Link |
Swine |
PDF Download | Excel Download |
Breeding Record | Excel | |
Farrow Record | Excel | |
Litter Record | Excel | |
Sow Record | Excel | |
All | Excel |
Dairy |
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Dairy Herd Improvement Association | Link |
Labor |
Web Links |
I-9 Form | Link |
W-4 Form | Link |
Numerous other records may be kept by farmers and ranchers. These might include grazing, machinery, as well as other types of records. This site provides several examples of these types of records.
Miscellaneous Records |
PDF Download | Excel Download |
Equipment Repairs | Excel | |
Equipment Inventory | Excel | |
Tool Inventory | Excel |